Income tax payments are the sole responsibility of the contractor, freelancer or self-employed individual. It is expected that all applicable taxes are managed and paid directly by the contractor, freelancer or self-employed person in accordance with legal regulations.

1. Scope of Role

• The Director is responsible for the creative vision, tone, and narrative execution of the film.

• All creative decisions should align with the agreed‑upon treatment, script, and production objectives.

• The Director collaborates with producers to ensure artistic goals remain achievable within budget, schedule, and logistical constraints.

2. Pre‑Production Responsibilities

• Participate in script development, storyboarding, shot planning, and visual design.

• Attend and lead creative meetings with department heads (DP, Production Design, Costume, Sound, etc.).

• Approve casting decisions in collaboration with producers.

• Provide clear documentation (shot lists, mood references, notes) ahead of rehearsals and shoot days.

• Ensure all creative plans are feasible within the production’s resources.

3. On‑Set Conduct & Responsibilities

• Lead the cast and crew with professionalism, clarity, and respect.

• Maintain a safe, inclusive, and harassment‑free working environment.

• Communicate decisions promptly to avoid delays or confusion.

• Collaborate with the 1st AD to keep the production on schedule.

• Be present and engaged for all key moments of filming unless otherwise agreed.

• Avoid behaviour that disrupts production, including lateness, unapproved changes, or unsafe direction.

4. Creative Decision‑Making

• The Director has primary creative authority, but major deviations from the approved script, schedule, or budget must be discussed with producers.

• Any improvisation, rewrites, or significant visual changes must be communicated in advance when possible.

• The Director should remain open to feedback from producers and department heads while maintaining a cohesive vision.

5. Collaboration & Communication

• Maintain open, respectful communication with all departments.

• Provide clear direction to actors and crew, avoiding contradictory or unclear instructions.

• Respond to producer queries and concerns in a timely manner.

• Participate in daily production check‑ins to assess progress and adjust plans.

6. Post‑Production Responsibilities

• Work closely with the editor to shape the narrative, pacing, and emotional arc.

• Provide timely feedback on cuts, sound design, score, VFX, and colour grade.

7. Professional Standards

• Uphold confidentiality regarding scripts, footage, and internal production matters.

• Represent the production professionally in public, press, and social media.

• Avoid conflicts of interest, including unapproved side projects that interfere with availability.

• Adhere to all legal, safety, and union guidelines relevant to the production.

8. Working Hours & Availability

• Be available for all scheduled prep, shoot, and post‑production sessions unless otherwise agreed.

• Notify producers immediately of any issues affecting availability.

• Understand that small‑budget productions may require flexibility and occasional extended hours.

9. Deliverables

• Final creative vision documents (treatment, shot lists, references).

• Attendance at key production meetings and rehearsals.

• Participation in edit reviews and final sign‑off.

• Delivery of director notes and approvals within agreed timelines.

• Attend post‑production reviews and sign‑off sessions as required.

• Respect delivery deadlines and technical requirements.

10. Grounds for Review or Termination

• Repeated failure to meet deadlines or attend required sessions.

• Behaviour that compromises safety, professionalism, or team morale.

• Unapproved creative or logistical decisions that jeopardise the production.

• Breach of confidentiality or contractual obligations

Intellectual Property

Rare Moments Media owns the rights to video content created as video/film director has agreed to create video content after being commissioned by Rare Moments Media.

The Company reserves the right to terminate this agreement at any time, with or without cause, by providing written notice to the Designer. Termination will take effect immediately upon delivery of notice unless otherwise stated by the Company.

General Policy

The Company will only reimburse expenses that are pre‑approved in writing before they are incurred. Any unapproved expenses are the sole responsibility of the Designer.

Travel Expenses

Reimbursable travel expenses may include:

• Local transport required for fittings, meetings, or production tasks (e.g., public transport, rideshare, mileage).

• Long‑distance travel only when explicitly authorised in advance.

Travel must be booked using the most cost‑effective and reasonable option unless the Company specifies otherwise.

Receipts must be provided for all travel claims.

Food & Meal Expenses

Meal expenses will only be reimbursed when:

• The Designer is required to travel for work beyond their normal working location, and

• The Company has approved the meal allowance in advance.

Meals should be modest and reasonably priced. Alcohol is not reimbursable.

Receipts are required for all meal claims.

Submission & Payment

• All expense claims must be submitted within 30 days of the expense

• Claims must include itemised receipts and a brief description of the purpose of each expense.

• The Company reserves the right to reject any claim that does not meet these guidelines.

Non‑Reimbursable Expenses

The following will not be reimbursed under any circumstances:

• Unapproved travel or meals

• Personal purchases

• Alcohol

• Upgrades or premium travel unless authorised

• Any expense unrelated to the agreed scope of work